Fiscal Host Policies
Read on to learn how to set your Fiscal Host policies directly inside of your Open Collective dashboard.
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Read on to learn how to set your Fiscal Host policies directly inside of your Open Collective dashboard.
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Was this helpful?
Access your policy settings by navigating to your Fiscal Host Dashboard > Settings > Policies.
You can set a Contribution policy to let potential contributors know what kind of funds you will and will not accept. You can also make certain information required when submitting a contribution to help you remain legally compliant. For the following categories, you can set minimum contribution thresholds so that if a contribution comes in above that amount, contributors are required to provide this information to continute:
Legal Name
Physical Address
It can be daunting to file an expense if you're not sure what's allowed. Provide a clear policy to guide expense submitters. You can provide different policies for the various types of expenses that are possible to submit on Open Collective:
Invoice Expenses Policy
Receipt Expenses Policy
Grant Expenses Policy
Expenses Title Policy
You can use this policy to enforce the minimum number of admins that a collective needs in order to be accepted by your host.
In order to do so, simply select the number of admins you want to enforce. To turn it off, select Do not enforce a minimum number of admins.
After setting a minimum number of admins you won't be able to approve Pending Applications from collectives that do not have enough admins. You'll be able to open an exception for collectives that already invited enough admins, even though these invitations are still pending.
It is also possible to automatically prevent these collectives that have pending admins from receiving contributions with the freeze feature:
In this scenario, if you decide to open an exception to a collective that still doesn't satisfy the minimum number of admins, you'll make sure they only start to raise funds after they have enough signed-up admins.
The Expense Approval settings allow you to set specific requirements for expenses that are submitted to Collectives that your organization hosts. These settings include:
Enabling and disabling admins from approving their own expenses
Options for only enforcing this under specific circumstances, like if a certain payment minimum is hit.
Enabling and disabling non-team members and contributors from submitting expenses to your hosted Collectives
Specify the types of expenses allowed for the collectives you're hosting. Allow reimbursements, invoices, and grants.
If you wish to set custom options for specific Collectives, navigate to the Hosted Collectives section. You can either use the global host settings or specify custom options.
By default only fiscal host administrators can submit expenses on behalf of vendors. You can allow other users who submit expenses to collectives you host to also submit expenses on behalf vendors.
Involve expense submitters and collective admins in expense categorization, based on the categories you've set up in your chart of accounts. From your Fiscal Host Policies settings you can:
Require expense submitters to select a category when submitting an expense
Require collective admins to verify expense categories when reviewing and approving expenses
Specify any category of contributor that you do not want to accept money from to automatically prevent these types of contributions.
Choose from the following categories:
Adult websites
Affliate and review websites
Casinos and gambling
Insurance & financial products (credit)
Pharmacy products (weight loss, anti-aging)
SEO services & social media buying
VPN and proxy services
Essay writing services
You can enable and disable Collective admins to refund contributions for up to 30 days after the transaction date.