Vendors
Need to attribute contributions or expenses to external entities that don’t want to use Open Collective? Set up a list of vendors specific to your Fiscal Host.
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Need to attribute contributions or expenses to external entities that don’t want to use Open Collective? Set up a list of vendors specific to your Fiscal Host.
Last updated
Was this helpful?
Was this helpful?
A vendor represents an external entity which Fiscal Hosts can attribute contributions or expenses to. Vendors have no public profile and are only able to be created and edited by Fiscal Host Admins.
Navigate to your Fiscal Host Dashboard and select Vendors.
Utilize our potential Vendor tool to transform any past organizations into Vendors and contribute to a cleaner platform.
These are organizations that any admin of your Fiscal Host is also an admin of. These organizations have been used to submit an expense to either your Fiscal Host or any of your Collectives.
You can create a Vendor by clicking on “Create Vendor”
You will then be prompted to provide the following Vendor information:
Image (optional)
Vendor's Name
Vendor's Legal Name (optional)
Tax Form (optional)
Tax Form URL (optional)
Tax Identification
Identification System (optional)
ID Number (optional)
Mailing Address (optional)
Contact Name (optional)
Contact's email (optional)
Payout method (optional)
Notes (optional)
Automatic tax form collection is not active by default for Vendors. When creating a Vendor this information needs to be manually provided.
Click on an existing Vendor to open a side-drawer that will display the current Vendor information.
To edit the Vendor details click on Edit Vendor
When you are done editing, click “Update Vendor.”
Click on the three dots to the right of Vendor and then select the Archive button.
You can view all archived Vendors in the archived tab. Within this view, you can unarchive Vendors.
When creating contributions (through either added funds or pending contributions) you can attribute the contribution to a Vendor by typing in the Vendor's name.
You can also create a new Vendor by simply entering a Vendor name and clicking Create Vendor.
You can add additional Vendor information via the Vendor settings in your Fiscal Host dashboard.
In order to use vendors for expense submission a payment method much be included in the vendor profile.
Once submitting an expense you can attribute it to a selecting Vendor and searching for the Vendor's name.
You will not be prompted for a payment method. The payment method that is listed for the Vendor in the Vendor settings will be used to process the payment.
By default, only Fiscal Host admins are able to submit expenses to Vendors. However, you can enable expense submitters to also submit expenses to your Vendors.
To enable this, go to the Fiscal Host Dashboard > Settings > Policies. There you will find an option to enable all users to submit expenses to Vendors
